eSignatures
Sign yourself, request signatures, signing order, reminders and the audit trail.
11 articles · Updated
Signing yourself
- Sign a PDF yourselfOpen the PDF, choose Sign → Add signature, create your signature (type, draw or upload) and select Save and sign, then click where it goes. Download with Done → Download. This adds a visual signature; to collect other people's signatures with evidence, request signatures instead.
- Draw your signature on your phone with a QR codeIn the signature dialog, choose Add via QR code and scan the code with your phone's camera. Draw with your finger, tap Use this signature, and it appears on your computer; check it and click Save and sign. The link works once, for 10 minutes.
- Save, reuse and delete your signatures and initialsTick Save for next time when you create a signature, or add one in Settings → Profile & signatures → Saved signatures. Reuse it from Sign → Saved signatures in the editor. Saved signatures need a free account.
Requesting signatures
- Request signatures from other peopleOpen the document and switch to Invite to sign. Add each recipient's name, email and role, choose In order or All at once, place each person's fields, then choose Send, check the title, message, reminders and expiry, and select Send.
- Verify signers with an email code or an access codeIn Invite to sign, open a recipient and tick Verify with an email code (every plan) or Require an access code (Pro and Business). A forwarded signing link alone then won't open the document.
- Bulk send: one document to a whole list, each person signs their own copyPrepare the document for one signer, choose Bulk send when you send, then upload a CSV or Excel list (or paste rows) with a name and email per person. Everyone gets their own copy and signing link; you track them all in Sent. Up to 500 recipients per bulk send, on Business.
For signers
After sending
- Track, remind, cancel or resend a signature requestOpen Sent in the sidebar and select a request. Each recipient shows Emailed, Opened, Signed or Declined. Use Remind, New link / fix email or Cancel request, and download the Signed PDF and Certificate once it's Completed.
- Contacts: everyone you've exchanged documents withContacts in the sidebar lists everyone you've sent a document to for signature and everyone who sent you one. It fills itself from your signature requests. Search it, copy an email address, or click Send to sign to start a new request.
After signing
- The signed PDF, Certificate of Completion and audit trailWhen everyone finishes, each person gets the signed PDF and a Certificate of Completion. Both are digitally sealed and, when the time-stamping service is reachable, independently time-stamped. The signed PDF carries the signing evidence inside it, so changing one byte makes PDF readers flag the file.
- Are PDFBetter e-signatures legally valid?Electronic signatures are generally accepted for most business documents in many countries, but some documents need more. Signature requests give every signer their own device key and a sealed, time-stamped PDF with the evidence built in. Whether that's enough depends on the law that applies to your document.
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