Team roles: owner, admin and member
Teams have three roles. The Owner manages billing, roles and everyone; Admins invite and remove members and edit branding; Members use the team's documents, templates and plan.
Updated 1 min read Available on Business
| What | Owner | Admin | Member |
|---|---|---|---|
| Use shared documents and templates | Yes | Yes | Yes |
| Share their own documents with the team | Yes | Yes | Yes |
| Invite members | Yes | Yes | No |
| Invite admins | Yes | No | No |
| Revoke pending invitations | Yes | Yes | No |
| Remove members | Yes | Yes | No |
| Remove admins | Yes | No | No |
| Change roles | Yes | No | No |
| Edit branding | Yes | Yes | No |
| Change seats and billing | Yes | No | No |
| Leave the team | No | Yes | Yes |
Change someone's role
Step 1: Open Team & branding
Click Settings at the bottom of the sidebar, then Team & branding.
Step 2: Find the person
In the members list, find the row with their name and email.
Step 3: Pick the new role
Choose Member or Admin from the Role menu on their row. The change saves at once (Role updated).
Only the owner sees the Role menu. The owner can't change their own role, and nobody can be made a second owner.
About the owner
- The person who created the team is the owner. The owner's Business subscription pays for the team's seats.
- The owner can't leave the team or be removed.
- The owner can't delete their account while the team has other members. Remove them first, or contact support to transfer ownership.
- Members and admins see Billing is managed by …, the team owner in Plan & usage.
Can an admin promote someone to admin?
No. Only the owner changes roles and invites admins.
Can I limit a member to view-only on team documents?
Not yet. Everyone on the team can open and edit shared documents. Keep a document personal, or send it with a view-only share link, if someone shouldn't edit it.
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Related articles
- Invite people to your teamIn Settings → Team & branding, type an address under Invite by email, pick a Role and click Send invitation. The invitee opens the emailed link while logged in with that address and clicks Accept invitation.
- Remove a member or leave a teamIn Settings → Team & branding, click the remove icon on the person's row and confirm Remove. To leave, click it on your own row and confirm Leave team. People keep their own documents; documents shared with the team stay with the team.
- Share documents and templates with your teamOpen a document's row menu and choose Share with team. Teammates find it under the sidebar's Team → Documents (or Templates). Choose Stop sharing with team to make it personal again.
- Add your logo and colors to signing requestsOwners and admins open Settings → Team & branding and, under Branding, set a Brand name, Color and logo, then click Save branding. It's shown on signing invitations and shared links your team sends.