---
title: "Team seats and billing"
description: "How Business seats work for teams: who uses a seat, how the owner adds or removes seats, what members pay, and what happens when there are fewer seats."
url: https://help.pdfbetter.com/teams/team-seats-billing/
collection: "Teams"
section: "Members & seats"
updated: 2026-10-18
publisher: "PDFBetter (AI Generated Inc.)"
---

# Team seats and billing

> Business is billed per seat. Every member, including the owner, and every pending invitation uses one. The owner changes the number of seats in **Plan & usage** → **Manage billing**.

- Available on: Business

Do it in PDFBetter: https://pdfbetter.com/app/settings/billing/

Business costs $24 per seat a month, or $18 per seat a month billed yearly. The team's seats belong to the owner's subscription; everyone else on the team pays nothing themselves.

## Who uses a seat

- The owner.
- Every member and admin who has joined.
- Every pending invitation, until it's accepted, revoked or expires.

The top of **Team & branding** shows your role, how many seats the team has and how many are in use. When they're all used, you'll see **All seats are in use. Add seats from Plan & usage → Manage billing.**

## Add or remove seats

1. **Open Plan & usage**: As the owner, click **Settings** at the bottom of the sidebar, then **Plan & usage**.
2. **Open the billing portal**: Click **Manage billing**. The billing portal opens.
3. **Change the quantity**: Update your Business plan's seat quantity and confirm. The portal shows the price before you confirm.
4. **Invite people**: Back in **Team & branding**, the new seats are ready to use.

> **Lowering seats below the team's size:** Seats go to the owner first, then to members in the order they joined. If there are more people than seats, the most recently joined members lose the Business plan until a seat frees up. They stay on the team.

## Allowances

Each person on a seat gets the Business plan, and monthly usage (downloads, signature requests, AI credits and so on) is counted for each person separately.

| Per month | No account | Free | Pro | Business |
| --- | --- | --- | --- | --- |
| Signature requests | — | 3 | Unlimited | Unlimited |
| Form responses | — | 50 | 1,000 | 10,000 |
| Spreadsheet fill rows | — | 25 | 500 | 5,000 |
| Fax pages | — | — | — | 50 |

"Unlimited" is subject to fair use; "—" means not included.

### I'm a member. Why can't I change seats?

Only the owner manages billing. **Plan & usage** shows who that is; ask them to add seats.

### What happens if the owner cancels Business?

At the end of the paid period (see [Cancel your plan](https://help.pdfbetter.com/account-billing/cancel-plan/)), everyone on the team goes back to their own plan (Free unless they pay for one). Documents stay with the people who own them.

### Is there a minimum number of seats?

No. A Business subscription starts at one seat, the owner's. Add more when you invite people.

## Related articles

- [Invite people to your team](https://help.pdfbetter.com/teams/invite-team-members.md): In Settings → Team & branding, type an address under Invite by email, pick a Role and click Send invitation. The invitee opens the emailed link while logged in with that address and clicks Accept invitation.
- [Create a team](https://help.pdfbetter.com/teams/create-a-team.md): On the Business plan, open Settings → Team & branding, enter a Team name and click Create team. You become the owner, and your Business seats cover everyone you invite.
- [Remove a member or leave a team](https://help.pdfbetter.com/teams/remove-team-member.md): In Settings → Team & branding, click the remove icon on the person's row and confirm Remove. To leave, click it on your own row and confirm Leave team. People keep their own documents; documents shared with the team stay with the team.
- [Upgrade, downgrade or switch to yearly billing](https://help.pdfbetter.com/account-billing/change-plan.md): Open Settings → Plan & usage and click Change plan. Pick Pro or Business, monthly or yearly, and PDFBetter shows exactly what changes and what you pay before you confirm.
- [Find invoices and receipts, or ask for a refund](https://help.pdfbetter.com/account-billing/invoices-and-refunds.md): Invoices for payments on pdfbetter.com are listed under Settings → Plan & usage → Invoices, with a PDF for each. For a full refund of your first payment, email support within 14 days. App Store purchases are refunded by Apple.

---
Source: https://help.pdfbetter.com/teams/team-seats-billing/ · PDFBetter Help Center · Last checked against the product 2026-10-18. Questions: support@pdfbetter.com