---
title: "Team roles: owner, admin and member"
description: "What owners, admins and members can do in a PDFBetter team: inviting, removing, changing roles, editing branding, sharing documents and managing billing."
url: https://help.pdfbetter.com/teams/team-roles-permissions/
collection: "Teams"
section: "Members & seats"
updated: 2026-10-18
publisher: "PDFBetter (AI Generated Inc.)"
---

# Team roles: owner, admin and member

> Teams have three roles. The **Owner** manages billing, roles and everyone; **Admins** invite and remove members and edit branding; **Members** use the team's documents, templates and plan.

- Available on: Business

Do it in PDFBetter: https://pdfbetter.com/app/settings/team/

| What | Owner | Admin | Member |
| --- | --- | --- | --- |
| Use shared documents and templates | Yes | Yes | Yes |
| Share their own documents with the team | Yes | Yes | Yes |
| Invite members | Yes | Yes | No |
| Invite admins | Yes | No | No |
| Revoke pending invitations | Yes | Yes | No |
| Remove members | Yes | Yes | No |
| Remove admins | Yes | No | No |
| Change roles | Yes | No | No |
| Edit branding | Yes | Yes | No |
| Change seats and billing | Yes | No | No |
| Leave the team | No | Yes | Yes |

## Change someone's role

1. **Open Team & branding**: Click **Settings** at the bottom of the sidebar, then **Team & branding**.
2. **Find the person**: In the members list, find the row with their name and email.
3. **Pick the new role**: Choose **Member** or **Admin** from the **Role** menu on their row. The change saves at once (**Role updated**).

Only the owner sees the **Role** menu. The owner can't change their own role, and nobody can be made a second owner.

## About the owner

- The person who created the team is the owner. The owner's Business subscription pays for the team's seats.
- The owner can't leave the team or be removed.
- The owner can't [delete their account](https://help.pdfbetter.com/privacy-security/export-data-and-delete-account/) while the team has other members. Remove them first, or contact support to transfer ownership.
- Members and admins see **Billing is managed by …, the team owner** in **Plan & usage**.

> **Note:** Shared documents can be opened and edited by everyone on the team, whatever their role. Only the person who owns a document can stop sharing it or move it to the trash.

### Can an admin promote someone to admin?

No. Only the owner changes roles and invites admins.

### Can I limit a member to view-only on team documents?

Not yet. Everyone on the team can open and edit shared documents. Keep a document personal, or send it with a [view-only share link](https://help.pdfbetter.com/sharing/create-share-link/), if someone shouldn't edit it.

## Related articles

- [Invite people to your team](https://help.pdfbetter.com/teams/invite-team-members.md): In Settings → Team & branding, type an address under Invite by email, pick a Role and click Send invitation. The invitee opens the emailed link while logged in with that address and clicks Accept invitation.
- [Remove a member or leave a team](https://help.pdfbetter.com/teams/remove-team-member.md): In Settings → Team & branding, click the remove icon on the person's row and confirm Remove. To leave, click it on your own row and confirm Leave team. People keep their own documents; documents shared with the team stay with the team.
- [Share documents and templates with your team](https://help.pdfbetter.com/teams/share-documents-with-team.md): Open a document's row menu and choose Share with team. Teammates find it under the sidebar's Team → Documents (or Templates). Choose Stop sharing with team to make it personal again.
- [Add your logo and colors to signing requests](https://help.pdfbetter.com/teams/team-branding.md): Owners and admins open Settings → Team & branding and, under Branding, set a Brand name, Color and logo, then click Save branding. It's shown on signing invitations and shared links your team sends.
- [Export your data or delete your account](https://help.pdfbetter.com/privacy-security/export-data-and-delete-account.md): Open Settings → Data & privacy. Click Prepare my export to download your account data and original files. To close your account, click Delete my account, type your email and confirm. This can't be undone.

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Source: https://help.pdfbetter.com/teams/team-roles-permissions/ · PDFBetter Help Center · Last checked against the product 2026-10-18. Questions: support@pdfbetter.com