---
title: "Invite people to your team"
description: "Invite colleagues by email, choose member or admin, track pending invitations, and help invitees accept with the right account. Each invite holds a seat."
url: https://help.pdfbetter.com/teams/invite-team-members/
collection: "Teams"
section: "Members & seats"
updated: 2026-10-18
publisher: "PDFBetter (AI Generated Inc.)"
---

# Invite people to your team

> In **Settings** → **Team & branding**, type an address under **Invite by email**, pick a **Role** and click **Send invitation**. The invitee opens the emailed link while logged in with that address and clicks **Accept invitation**.

- Available on: Business

Do it in PDFBetter: https://pdfbetter.com/app/settings/team/

## Send an invitation

1. **Open Team & branding**: Click **Settings** at the bottom of the sidebar, then **Team & branding**. Owners and admins can also click **Manage users** in the sidebar's **Team** section.
2. **Enter the email address**: Under **Invite by email**, type your colleague's work address.
3. **Choose a role**: Pick **Member** or **Admin**. Only the owner can invite admins; admins invite members.
4. **Send it**: Click **Send invitation**. The person appears in the list as **Member · pending** (or **Admin · pending**) with the date the invitation expires.

Invitations expire after 7 days. To resend, invite the same address again: the new invitation replaces the old one and doesn't use another seat. To cancel, click the remove icon on the pending row.

## Accept an invitation

1. **Open the email**: Click the link in the invitation email.
2. **Log in with the invited address**: Log in, or create a free account, with the exact address the invitation was sent to.
3. **Join**: Check the address shown under **Join the team?** and click **Accept invitation**. You get the team's plan and its shared documents; your own documents stay yours.

## If something goes wrong

| Message | What to do |
| --- | --- |
| **All seats are in use.** | The owner adds seats from **Plan & usage** → **Manage billing**, then invite again. |
| **This invitation was sent to … Sign in with that address to accept it.** | Log out and log in with the invited address. |
| **This invitation is no longer valid.** | It expired, was revoked or was already used. Ask an admin to send a new one. |
| **You're already in another team. Leave it first.** | An account can be in one team. Leave the other team, then open the link again. |
| **Invitation created, but the email couldn't be sent.** | The invitation exists. Try sending it again later. |

> **Tip:** Pending invitations hold a seat until they're accepted, revoked or expired. Revoke ones you no longer need to free the seat.

### Can someone already on Pro join?

Yes. While they're on the team they get the team's Business plan. Their own subscription isn't canceled automatically, so they may want to [cancel it](https://help.pdfbetter.com/account-billing/cancel-plan/) in **Plan & usage**.

### Is there a shareable join link?

No. Each invitation is for one email address, which keeps the team's documents with the people you chose.

## Related articles

- [Team roles: owner, admin and member](https://help.pdfbetter.com/teams/team-roles-permissions.md): Teams have three roles. The Owner manages billing, roles and everyone; Admins invite and remove members and edit branding; Members use the team's documents, templates and plan.
- [Team seats and billing](https://help.pdfbetter.com/teams/team-seats-billing.md): Business is billed per seat. Every member, including the owner, and every pending invitation uses one. The owner changes the number of seats in Plan & usage → Manage billing.
- [Remove a member or leave a team](https://help.pdfbetter.com/teams/remove-team-member.md): In Settings → Team & branding, click the remove icon on the person's row and confirm Remove. To leave, click it on your own row and confirm Leave team. People keep their own documents; documents shared with the team stay with the team.
- [Signing and notification emails aren't arriving](https://help.pdfbetter.com/troubleshooting/emails-not-arriving.md): Check spam, promotions and quarantine first; PDFBetter sends from no-reply@pdfbetter.com. If a signer didn't get an invitation, open the request under Sent, check Activity, and use New link / fix email to correct the address and send a new link.
- [Create an account and keep your guest drafts](https://help.pdfbetter.com/getting-started/create-account-keep-drafts.md): Click Create free account (or Keep my drafts in the guest banner) and sign up with email, Google or Apple. Your guest drafts, saved signatures, AI chats and usage move into the account on this device, and they stop expiring.

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Source: https://help.pdfbetter.com/teams/invite-team-members/ · PDFBetter Help Center · Last checked against the product 2026-10-18. Questions: support@pdfbetter.com