--- title: "Contacts: add, import and send to the people you sign with" description: "Contacts collects everyone you sign documents with. Add or import people from CSV or Excel, export the list, and send a document with them already filled in." url: https://help.pdfbetter.com/signing/signing-contacts/ collection: "eSignatures" section: "After sending" updated: 2026-10-18 publisher: "PDFBetter (AI Generated Inc.)" --- # Contacts: add, import and send to the people you sign with > **Contacts** in the sidebar lists everyone you've sent a document to for signature or who sent you one, plus anyone you add or import. Click **Send to sign** next to someone and the document you pick opens in **Invite to sign** with them already filled in. Do it in PDFBetter: https://pdfbetter.com/app/contacts/ Contacts fills itself: when you [send a request for signature](https://help.pdfbetter.com/signing/request-signatures/), each recipient appears, and so does anyone who sends a request to your confirmed email address. You can also add people yourself, import a list, and export everything. ## Add or import people 1. **Add one person**: Click **Add contact**, enter a name, email and optional company, then **Add contact**. 2. **Import a list**: Click **Import**, then choose a CSV or Excel (.xlsx) file, or paste rows. The first row holds the column names: name, email and optionally company (common names in English, Spanish, French, German and Japanese are recognised). Up to 1,000 rows per import. 3. **Check and import**: The preview marks rows with a missing or invalid email, or repeated in the list; those are skipped. People you already have keep their name unless you tick **Update names of contacts I already have**. Click **Import**. ## Send someone a document 1. **Click Send to sign**: Next to the person, click **Send to sign**. 2. **Pick the document**: Choose one of your documents or upload one. It opens in **Invite to sign** with that person as the first recipient. 3. **Place their fields and send**: Place their signature and other fields, then **Send**. See [Request signatures](https://help.pdfbetter.com/signing/request-signatures/). ## Edit, delete and export - **Edit** (in the **⋯** menu) changes the name and company. The email address is the contact, so to change it, add the new address and delete the old one. - **Delete** removes a contact you added. Someone from your signing history is hidden instead: your requests with them stay, they just stop appearing in Contacts. - **Export CSV** downloads the whole list with each person's counts, ready for a spreadsheet. ## What each contact shows - Their name, company if you added one, and email address. - **You sent …** and **… signed**: requests you sent them and how many they completed. **Sent you …**: requests they sent you. - **Last:** when you last exchanged a document, or **Saved contact** for people you added who have no history yet. ### Can my team see my contacts? No. Contacts are yours: built from your own requests plus the people you added. ### How many contacts can I save? Up to 5,000 added or imported contacts. People from your signing history don't count toward that. ### Is Contacts available without an account? No. Guests see an explanation and a button to create a free account. ## Related articles - [Request signatures from other people](https://help.pdfbetter.com/signing/request-signatures.md): Open the document and switch to Invite to sign. Add each recipient's name, email and role, choose In order or All at once, place each person's fields, then choose Send, check the title, message, reminders and expiry, and select Send. - [Track, remind, cancel or resend a signature request](https://help.pdfbetter.com/signing/track-signature-requests.md): Open Sent in the sidebar and select a request. Each recipient shows Emailed, Opened, Signed or Declined. Use Remind, New link / fix email or Cancel request, and download the Signed PDF and Certificate once it's Completed. - [What signers see, and how to sign or decline](https://help.pdfbetter.com/signing/what-signers-see.md): Signers open Review and sign in the email, agree to use electronic records, fill the fields in their color and select Finish (approvers select Approve). No account or app is needed. They can also choose Decline or I'd rather use paper, which closes the request. - [Bulk send: one document to a whole list, each person signs their own copy](https://help.pdfbetter.com/signing/send-same-document-to-many-signers.md): Prepare the document for one signer, choose Bulk send when you send, then upload a CSV or Excel list (or paste rows) with a name and email per person. Everyone gets their own copy and signing link; you track them all in Sent. Up to 500 recipients per bulk send, on Business. --- Source: https://help.pdfbetter.com/signing/signing-contacts/ · PDFBetter Help Center · Last checked against the product 2026-10-18. Questions: support@pdfbetter.com