--- title: "Request signatures from other people" description: "Send a PDF for signature: add signers, choose the signing order, place each person's fields, add a message, reminders and expiry, then send." url: https://help.pdfbetter.com/signing/request-signatures/ collection: "eSignatures" section: "Requesting signatures" updated: 2026-10-18 publisher: "PDFBetter (AI Generated Inc.)" --- # Request signatures from other people > Open the document and switch to **Invite to sign**. Add each recipient's name, email and role, choose **In order** or **All at once**, place each person's fields, then choose **Send**, check the title, message, reminders and expiry, and select **Send**. - Counts toward: Signature requests Do it in PDFBetter: https://pdfbetter.com/app/requests/ Each recipient gets their own signing link by email and signs in the browser without an account. You see who has opened and signed in **Sent**, and everyone receives the signed PDF and a Certificate of Completion when the last person finishes. 1. **Switch to Invite to sign**: Open the PDF and choose **Invite to sign** in the mode switch at the top. **Sign** → **Request signatures** and **Done** → **Request signatures** go to the same place. 2. **Add recipients**: Under **1 · Recipients**, enter each person's name and email and pick a role: **Signs**, **Approves** (reviews and approves without a signature) or **Gets a copy**. Use **Add recipient** for more signers and **+ CC** for copies. A request can have up to 20 recipients. 3. **Choose the signing order**: **In order** emails each person after the previous one finishes; drag recipients to reorder them. **All at once** emails everyone together. 4. **Place each person's fields**: Click a recipient to make them active; under **2 · Fields**, new fields go to that person, in their color. Click a field type (Signature, Initials, Date, Text, Checkbox…), then the page, or drag it. If the PDF already has fields, choose **Use the PDF's existing fields** to make them assignable. 5. **Check what each person will see**: Use **Preview as…** to fill the document exactly as one recipient will. 6. **Review and send**: Choose **Send** in the top bar. In **Review and send**, set the **Title (email subject)**, an optional **Message**, **Reminders**, **Expires** and **Recipients' language**, then select **Send**. Defaults are a reminder every 3 days and expiry after 30 days. You can choose reminders every day or every 2, 3, 5 or 7 days (or **Off**), and expiry after 7 to 180 days (or **Never**). Reminders go to people who haven't finished yet. > **Sending locks the document:** The exact version you send is fingerprinted, so later edits can't change what people sign. To change wording or fields, cancel the request and send a new one. ## If Send stays disabled - Every field must belong to a recipient. Use **Assign all to** or **Select them** in the warning, or pick a recipient under **Field assigned to** in **Field options**. - Each signer needs at least one field, usually a signature. People who **Get a copy** can't have fields. - Every recipient needs a name and a valid email, and no email can appear twice. ## Drafts, accounts and limits **Save and close** keeps the request as a draft; continue it any time from **Sent**. You can prepare a request as a guest, but sending needs a free account so recipients know who it's from. Each sent request counts once, however many people sign it: 3 a month on Free, unlimited on Pro and Business. Invitation emails sent from Free accounts end with a short "Sent with PDFBetter" line; the documents themselves never carry it. | Per month | No account | Free | Pro | Business | | --- | --- | --- | --- | --- | | Signature requests | — | 3 | Unlimited | Unlimited | "Unlimited" is subject to fair use; "—" means not included. ### Can I sign the document too? Yes. Add yourself as a recipient, first or last depending on when you should sign. ### Can AI place the fields for me? The AI panel can propose signers and signature spots for 3 [AI credits](https://help.pdfbetter.com/ai/ai-credits/). Check them before sending; nothing is sent automatically. ### Can I add my company logo? On Business, [team branding](https://help.pdfbetter.com/teams/team-branding/) shows your logo on the signing page and emails. ## Related articles - [Verify signers with an email code or an access code](https://help.pdfbetter.com/signing/verify-signers-email-code-access-code.md): In Invite to sign, open a recipient and tick Verify with an email code (every plan) or Require an access code (Pro and Business). A forwarded signing link alone then won't open the document. - [Track, remind, cancel or resend a signature request](https://help.pdfbetter.com/signing/track-signature-requests.md): Open Sent in the sidebar and select a request. Each recipient shows Emailed, Opened, Signed or Declined. Use Remind, New link / fix email or Cancel request, and download the Signed PDF and Certificate once it's Completed. - [The signed PDF, Certificate of Completion and audit trail](https://help.pdfbetter.com/signing/signed-pdf-certificate-audit-trail.md): When everyone finishes, each person gets the signed PDF and a Certificate of Completion. Both are digitally sealed and, when the time-stamping service is reachable, independently time-stamped. The signed PDF carries the signing evidence inside it, so changing one byte makes PDF readers flag the file. - [Add your logo and colors to signing requests](https://help.pdfbetter.com/teams/team-branding.md): Owners and admins open Settings → Team & branding and, under Branding, set a Brand name, Color and logo, then click Save branding. It's shown on signing invitations and shared links your team sends. - [Signing and notification emails aren't arriving](https://help.pdfbetter.com/troubleshooting/emails-not-arriving.md): Check spam, promotions and quarantine first; PDFBetter sends from no-reply@pdfbetter.com. If a signer didn't get an invitation, open the request under Sent, check Activity, and use New link / fix email to correct the address and send a new link. - [Contacts: add, import and send to the people you sign with](https://help.pdfbetter.com/signing/signing-contacts.md): Contacts in the sidebar lists everyone you've sent a document to for signature or who sent you one, plus anyone you add or import. Click Send to sign next to someone and the document you pick opens in Invite to sign with them already filled in. --- Source: https://help.pdfbetter.com/signing/request-signatures/ · PDFBetter Help Center · Last checked against the product 2026-10-18. Questions: support@pdfbetter.com