--- title: "Find and organize your documents: folders, tags, search and trash" description: "Keep documents in folders and tags, filter by status, search with ⌘K, and restore anything you deleted from the trash for 30 days in PDFBetter." url: https://help.pdfbetter.com/getting-started/find-organize-documents/ collection: "Getting started" section: "The dashboard" updated: 2026-10-18 publisher: "PDFBetter (AI Generated Inc.)" --- # Find and organize your documents: folders, tags, search and trash > Everything you upload, create, sign or send is in **My documents**. Sort it into folders and tags, filter by status or name, and search everything with ⌘K. Deleted documents stay in **Trash** for 30 days, where you can restore them. Do it in PDFBetter: https://pdfbetter.com/app/documents/ ## Find a document - Press `⌘` `K` and type part of the name. Choose **Search all documents for “…”** to see every match. - On **My documents**, type in **Filter by name or tag** (or press `/`) to narrow the list as you type. - Use the status tabs: **Recent**, **Action required**, **Drafts**, **Waiting for others** and **Finalized**. - Open **Filter & sort** to show only **Documents**, **Templates** or **Forms**, sort by **Last activity**, **Name**, **Date created** or **Pages**, and switch between **List**, **Grid** and **Thumbnails**. ## Use folders and tags 1. **Create a folder**: On **My documents**, click **New folder** (the plus next to **Folders**), type a **Folder name** and click **Create folder**. 2. **Move documents into it**: Open a document's **⋯** menu and choose **Move to**, or tick several documents and click **Move to…** in the selection bar. 3. **Add tags**: Choose **Edit tags** in a document's menu, or select several and click **Add tags**. Separate tags with commas. Click a tag under **Tags** to filter by it. Deleting a folder keeps its documents; they move out to **Not in a folder**. Rename or delete a folder from its menu in the folder list. ## Delete and restore Choose **Move to trash** in a document's menu, or select several and use the same button; click **Undo** in the message if it was a mistake. Deleted documents stay in **Trash** (bottom of the sidebar, or `G` then `T`) for 30 days, where **Restore** puts them back. What **Delete forever** erases, and what's kept, is in [Delete documents, and restore them from the trash](https://help.pdfbetter.com/privacy-security/delete-documents-and-trash/). ### I can't move a document to the trash. Only the owner can. If a teammate owns it, ask them, or choose **Stop sharing with team** if you shared it. ### Where are documents other people sent me? Documents to sign are under **Received**; documents someone invited you to edit are under **Shared with me** (see [Find documents other people shared with you](https://help.pdfbetter.com/sharing/documents-shared-with-me/)). ### My guest draft shows “Guest draft · deleted”. Guest drafts expire 1 hour after they're created. Create a free account to keep future drafts. ## Related articles - [A tour of the dashboard](https://help.pdfbetter.com/getting-started/dashboard-tour.md): The dashboard at /app/ is home base. The sidebar holds New, Create with AI and your lists; the top bar has search (⌘K), the AI menu, notifications and help. The home page shows what needs your attention, quick tools and your recent documents. - [Delete documents, and restore them from the trash](https://help.pdfbetter.com/privacy-security/delete-documents-and-trash.md): Select documents and choose Move to trash. They stay in Trash for 30 days, where you can Restore them, then they're erased with their files. Use Delete forever or Empty trash to erase them now. - [Keyboard shortcuts](https://help.pdfbetter.com/getting-started/keyboard-shortcuts.md): Press ? anywhere in the dashboard or the editor to see the shortcuts for that screen. The essentials: ⌘ K to search, U to upload, T for text, S to sign, ⌘ Z to undo and Tab to move between form fields. - [Share documents and templates with your team](https://help.pdfbetter.com/teams/share-documents-with-team.md): Open a document's row menu and choose Share with team. Teammates find it under the sidebar's Team → Documents (or Templates). Choose Stop sharing with team to make it personal again. - [Find documents other people shared with you](https://help.pdfbetter.com/sharing/documents-shared-with-me.md): Open Shared with me in the sidebar. It lists documents someone invited your email address to edit, with who shared each one and when your access ends. Click one to open it in the editor. --- Source: https://help.pdfbetter.com/getting-started/find-organize-documents/ · PDFBetter Help Center · Last checked against the product 2026-10-18. Questions: support@pdfbetter.com