--- title: "Extract data from many PDFs into a table" description: "Define fields once, run them over many PDFs, check each value against its page and quote, then export to Excel, CSV or JSON. Costs one credit per page read." url: https://help.pdfbetter.com/ai/extract-pdf-data-table/ collection: "AI with citations" section: "Many documents" updated: 2026-10-18 publisher: "PDFBetter (AI Generated Inc.)" --- # Extract data from many PDFs into a table > Go to **Extractions**, choose a preset or define fields, pick documents and click **Extract**. Review each value against the quote it came from, approve or correct it, then export **XLSX**, **CSV** or **JSON**. Each page read costs 1 credit. - Counts toward: AI credits Do it in PDFBetter: https://pdfbetter.com/app/extractions/ 1. **Open Extractions**: In the sidebar under **AI & automation**, click **Extractions**. 2. **Choose the fields**: Under **Field source**, pick a **Saved schema**, or **New fields** and start from a preset: **Invoice**, **Receipt**, **Bank statement summary** or **Contract key terms**. 3. **Adjust fields**: Click **Add field**, give it a label and a **Type**: **Text**, **Number**, **Amount**, **Date**, **Yes / no**, **One of a list** or **Table**. Add a description of what to look for. Tick **Save as schema** to reuse it. 4. **Pick documents**: Choose **From library** or **Upload PDFs**. Uploads are saved to your library. 5. **Run it**: Click **Extract … documents**. Progress shows per document; you can **Stop** the batch or **Retry failed**. ## Review the results Every value has a status. Click any value to see the page and quote it came from, and to correct it. | Status | Meaning | | --- | --- | | **Found** | The quote was found on the cited page and supports the value. | | **Unverified** | The AI answered, but its quote or value couldn't be matched to the page text. Check it. | | **Missing** | Not found in the pages that were read. | | **Invalid** | A value was found but doesn't fit the field's type, options or pattern. | | **Corrected** | You changed the value. | Turn on **Only documents that need a look** to filter. **Approve** or **Reject** each document. Exports use your corrections and leave out rejected documents. ## Export Under **Export**, click **XLSX**, **CSV** or **JSON**. CSV has one row per document; **Table** fields (like invoice line items) go to a separate CSV per table, so a CSV export with tables downloads as a .zip. ## Limits - Extraction needs a free account; guests see a sign-up prompt. - Each extraction reads up to 10 pages per document on Free, 50 on Pro and 100 on Business. Pages beyond that are listed as not read (**Read … of … pages**). - Scanned PDFs need OCR first. Run [OCR PDF](https://pdfbetter.com/tools/ocr-pdf/) on them, then extract. - Results stay private to your account. ### Can I run the same schema automatically? Yes. Saved schemas are reusable in [workflows](https://help.pdfbetter.com/automation/saved-workflows/) and by [connected agents](https://help.pdfbetter.com/automation/connect-ai-agents-mcp/), not just on this page. ### I edited a schema. Do old results change? No. Changes apply to new extractions; past results keep the fields they were made with. ## Related articles - [Ask across several documents and make briefs, slides or quizzes](https://help.pdfbetter.com/ai/ai-workspaces-briefs-quizzes.md): Create a workspace in Workspaces, add documents, and use Ask across documents (2 credits per answer) or Make something from these documents to generate a brief, slide outline, quiz or audio brief. Every citation names the document, version and page. - [How AI credits work](https://help.pdfbetter.com/ai/ai-credits.md): Every AI action costs a fixed number of credits, shown on its button before you run it. Your plan includes credits every month; an AI credit pack adds 500 credits for $5 that never expire and are used after the monthly ones. - [How accurate AI answers are, and how to check them](https://help.pdfbetter.com/ai/ai-privacy-accuracy.md): AI answers can be wrong or miss nuance, so every result links to the pages it came from and chat quotes are checked word for word against the page. Check numbers, dates and obligations against the cited page before you rely on them. - [Automate repeated steps with saved workflows](https://help.pdfbetter.com/automation/saved-workflows.md): Open Workflows, pick a recipe or Start empty, add steps, choose how it starts, then click Create workflow. Each step uses its usual allowance (OCR pages, AI credits), and your plan sets how many workflows you can save. - [Make a scanned PDF editable and searchable with OCR](https://help.pdfbetter.com/editing/make-scanned-pdf-editable-ocr.md): Open the OCR PDF tool, upload the scan, pick the Languages and pages and click Recognize text. The result looks identical but has a searchable text layer; click Open in the editor to change its text. OCR is counted per page recognized. --- Source: https://help.pdfbetter.com/ai/extract-pdf-data-table/ · PDFBetter Help Center · Last checked against the product 2026-10-18. Questions: support@pdfbetter.com